Every school year brings the same paperwork back around: enrollment forms, emergency contact updates, field-trip permission slips, photo/media releases, allergy and medical forms. Most of it repeats the same student and guardian details a family already gave the office last year — typed in again because there's no easy way to reuse what's on file.
Schools and daycares fill enrollment and permission forms faster by saving each student and guardian's details as a reusable profile, then auto-filling new forms from it instead of collecting the same information by hand each time. An AI form-filler reads any PDF or Word form, maps the saved values, flags anything uncertain, and lets staff export or send a no-login link for a guardian to sign.
Why does back-to-school paperwork take so much office time?
The volume, not the complexity. A school with a few hundred students, each needing an enrollment update, an emergency contact form, and a handful of permission slips across the year, adds up to thousands of near-identical documents — each one typed by hand unless the same guardian and student details can be reused.
Can a permission slip be filled from a saved student profile?
Yes. Once a student's name, grade, guardian contacts, and emergency information exist in a profile, a new field-trip permission slip, activity waiver, or photo release can pull from it directly. Only the trip- or event-specific details change each time; the student and guardian facts stay consistent across every form.
What about photo and media release forms specifically?
Media releases are some of the most repeated forms in a school year — one per student, often re-collected annually. The media release template is a ready starting point, or upload your school's existing release and fill it from each student's profile the same way.
Does this handle liability waivers for field trips and activities?
Yes. Field-trip and after-school-activity waivers follow the same pattern — guardian consent, emergency contact, and any medical notes, repeated per student per event. See the liability waiver template for a base structure that fills the same way.
Can this be used across an entire class or grade at once?
Batch fill applies one form — a permission slip, an enrollment update — across every student profile in a class or grade in a single run, rather than filling each one individually. That's the difference between an afternoon of paperwork and a few minutes of review before sending it home. The same batch-fill idea helps any organization managing forms for a group of people at once; see how nonprofits fill volunteer and grant forms for a similar workflow outside schools.
Frequently asked questions
Does this replace our student information system (SIS)?
No. It fills PDF and Word forms from a saved student/guardian profile; it doesn't replace attendance, grading, or enrollment-management systems. It's most useful for the specific paper or PDF forms those systems don't generate automatically.
Can guardians sign electronically without creating an account?
Yes. Share a no-login link and the guardian signs in their browser — no app or account required on their end.
Is this appropriate for use with minors' data?
Treat any tool handling student records the way you'd treat any vendor with access to student data: confirm where it's stored, whether it's encrypted, and how deletion works before using it for enrollment or health-related forms. See Filly's security page, and check that this fits your school's or district's data-handling policy.
Is it free for a small school or daycare to try?
Yes. The free plan covers up to 10 filled forms a month with no credit card. Paid plans start at $19/month for higher volume and batch fill across a class or grade.